Switching from Pool Check-in? We'll make it easy.
EasyPoolPass is pool-pass software for a community of any size. There is no household cap, residents open a live pass on their phone without an app-store download, and we will move your roster with a free data import.
Free to register · No household cap · Free import for switchers
A switch that respects your time
Any roster size
EasyPoolPass does not cap households and does not charge a per-community software plan. One facility can hold the whole resident list.
Free data import
We will import your resident list so you do not rebuild it by hand. Most facilities are ready to invite residents within days — not weeks of re-entry.
A live pass, and texts
Residents open today's pass on their phone. Staff see a live pass, not a static screenshot. Optional text messaging covers closures and weather.
Free data import when you switch from Pool Check-in
Moving communities often stall on one step: retyping hundreds of households. With EasyPoolPass, that step is on us.
What we import
- Resident and household names and contact details from your export or spreadsheet
- Addresses and unit or lot identifiers (when present in your file)
- Membership or household groupings so families stay together
- Status flags we can map (active, inactive, seasonal — as available in your data)
How long it takes
Typical turnaround is a few business days after we receive a clean export or CSV. Larger lists may take a bit longer; we will confirm timing when we see your file.
What your facility does
- 1.Register your facility on EasyPoolPass.
- 2.Send us your Pool Check-in export (or a spreadsheet export of residents).
- 3.Review a short confirmation checklist once the import is loaded.
- 4.Invite residents and set your guest-pass rules, waiver messaging, and season dates.
Free data import for communities switching from Pool Check-in. Mention Pool Check-in when you register or when you talk to us so we can prioritize your import.
Import quality depends on the export you provide. We will flag unclear rows before go-live. Photos, custom application answers, and historical check-in logs may need a separate conversation — resident roster import is included at no charge for qualifying switchers.
Room to grow past a household cap
Pool Check-in is staff check-in on a phone or tablet, with a self-check-in kiosk option, guest limits, and dues flags. A small community that only needs a staff checklist may already be well served by it. EasyPoolPass adds a resident phone pass, a live pass staff can distinguish from a screenshot, and optional text messaging, with no household cap on the software.
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Software cost model
EasyPoolPass has no monthly or annual software fee and no household cap. Pool Check-in publishes a free tier for one community of up to 250 households, then Pro at $20 per month and Premium at $50 per month per community (public pages as of November 5, 2026).
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Setup path
Self-serve facility registration plus our free import — the roster does not have to be retyped to change tools.
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Pass format
Residents carry the pass on their phone. Staff are not limited to a shared tablet checklist to know who is in front of them.
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Guest passes
You set the price and limits. Residents see their balance on the pass.
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Day-to-day
Photo ID on a live phone pass, check-in reporting, and optional text messaging about closures and weather.
Four steps to open day on EasyPoolPass
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1
Register your facility
Create your EasyPoolPass account and tell us you are coming from Pool Check-in.
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2
Send your resident file
Export from Pool Check-in (or provide a CSV). We handle the free import.
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3
Confirm and configure
Approve the roster, set guest-pass rules, season dates, and your facility message.
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4
Invite residents
Share the sign-in path. Residents use their phone number; staff verify the live pass at the gate.
Pool Check-in to EasyPoolPass at a glance
| Topic | Published Pool Check-in detail | With EasyPoolPass |
|---|---|---|
| Software fee | Free for 1 community up to 250 households; Pro $20/month and Premium $50/month per community | Free platform software, no household cap |
| Resident move | A roster you would otherwise retype | Free data import for switchers |
| Pass format | Staff check-in on a phone, tablet, or kiosk | Live resident phone pass, no app-store download |
| Messages | Check-in focused | Optional text messaging to residents |
| Guest passes | Guest limits in their product | Facility sets price and limits |
| Launch effort | Ready for a small roster | Self-serve registration and a guided import |
Pool Check-in also offers a free tier, so "free" alone is not the difference. The difference is roster size, the resident phone pass, and text messaging. Based on public information as of November 5, 2026. Verify current pricing and features with the provider. Easy Pool Pass is not affiliated with, endorsed by, or sponsored by Pool Check-in.
Built for the people who run the pool
HOA and condo boards
A clear resident list and passes that do not require a training seminar. EasyPoolPass does not add a monthly software invoice to the annual meeting.
Property managers
One facility (or many) on EasyPoolPass, with a roster you can keep current and a gate experience that does not depend on loaner hardware.
Swim clubs and community pools
Guest passes with the rules you choose, reporting you can hand to the board, and a switch path that does not eat April.
Ready to move off Pool Check-in?
Register your facility today. Mention that you are switching from Pool Check-in so we can schedule your free data import. Prefer a conversation first? Talk to us — we will map the switch to your open date.
Questions about switching
Will residents have to download an app?
No app-store install is required. Residents use EasyPoolPass in the browser on their phone and open today's pass when they arrive.
What exactly is included in the free import?
Your resident and household roster from a Pool Check-in export or spreadsheet — names, contacts, units or lots, and household groupings we can map. We will confirm edge cases before go-live.
How long does the switch take?
Many facilities complete registration and import review within a few business days. Your open date depends on how quickly you confirm the roster and invite residents.
Do we need tablets or scanners?
Not to launch. Staff verify the resident's live phone pass. You can add process preferences later; you are not blocked on seasonal hardware rentals.
Is EasyPoolPass really free?
The software is free — no monthly or annual platform subscription. If you sell paid guest passes, a small platform fee (5% + $0.25) comes out of the facility's price; residents pay the amount you set. Free guest passes cost nothing. Full detail lives on our Pricing page.
Can we keep our guest-pass prices?
Yes. You set guest-pass prices and limits in EasyPoolPass. Residents pay what your facility decides.
We are mid-season — can we still switch?
Often yes. Talk to us with your target date; we will prioritize import timing so gate day stays calm.