Switching from PoolEntry? We'll make it easy.
EasyPoolPass is free digital pool-pass software for HOAs, apartments, swim clubs, and community pools. Bring your residents over with a free data import and give families a pass that lives on their phone — no app store download required.
Free to register · No monthly software fee · Free import for switchers
A switch that respects your time
Free to run the software
EasyPoolPass does not charge a monthly or annual software subscription. Your community keeps control of guest-pass pricing; residents pay what you set.
Free data import
We will import your resident list so you do not rebuild it by hand. Most facilities are ready to invite residents within days — not weeks of re-entry.
No app store download
Residents open today's pass in the phone browser. Staff can tell a live pass from a screenshot. You can launch without renting tablets.
Free data import when you switch from PoolEntry
Moving communities often stall on one step: retyping hundreds of households. With EasyPoolPass, that step is on us.
What we import
- Resident and household names and contact details from your export or spreadsheet
- Addresses and unit or lot identifiers (when present in your file)
- Membership or household groupings so families stay together
- Status flags we can map (active, inactive, seasonal — as available in your data)
How long it takes
Typical turnaround is a few business days after we receive a clean export or CSV. Larger lists may take a bit longer; we will confirm timing when we see your file.
What your facility does
- 1.Register your facility on EasyPoolPass.
- 2.Send us your PoolEntry export (or a spreadsheet export of residents).
- 3.Review a short confirmation checklist once the import is loaded.
- 4.Invite residents and set your guest-pass rules, waiver messaging, and season dates.
Free data import for communities switching from PoolEntry. Mention PoolEntry when you register or when you talk to us so we can prioritize your import.
Import quality depends on the export you provide. We will flag unclear rows before go-live. Photos, custom application answers, and historical check-in logs may need a separate conversation — resident roster import is included at no charge for qualifying switchers.
A phone pass, without a monthly software bill
PoolEntry is a resident app and web pass with lifeguard check-in, occupancy, proof of residency, waivers, and in-app guest purchases. Plenty of communities run a season on it. EasyPoolPass is a narrower tool: who belongs, who can bring a guest, and a live phone pass, with no monthly software subscription and no app-store download. If occupancy dashboards or printable passes are the center of your operation, tell us — we will say plainly if EasyPoolPass is the wrong fit.
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Software cost model
EasyPoolPass has no monthly or annual software fee. PoolEntry publishes monthly plans that scale with community size. A 325-unit example, billed annually, lists Basic at $80, Standard at $90, and Premium at $100 per month (public pages as of November 5, 2026).
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Setup path
Self-serve facility registration plus our free import — residents can be invited without a long custom build.
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App and hardware
Residents open the pass in the phone browser. You do not need an app-store install or a seasonal tablet rental to launch.
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Guest passes
You set the price and limits. Residents see their balance on the pass.
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Day-to-day
Photo ID on a live phone pass, check-in reporting, and optional text messaging.
Four steps to open day on EasyPoolPass
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1
Register your facility
Create your EasyPoolPass account and tell us you are coming from PoolEntry.
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2
Send your resident file
Export from PoolEntry (or provide a CSV). We handle the free import.
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3
Confirm and configure
Approve the roster, set guest-pass rules, season dates, and your facility message.
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4
Invite residents
Share the sign-in path. Residents use their phone number; staff verify the live pass at the gate.
PoolEntry to EasyPoolPass at a glance
| Topic | Published PoolEntry detail | With EasyPoolPass |
|---|---|---|
| Software fee | Basic $80, Standard $90, Premium $100 per month on a 325-unit annual example; scales by units | Free platform software |
| Resident move | A roster you would otherwise retype | Free data import for switchers |
| Pass format | Resident app and web pass | Live phone pass, no app-store download |
| Gate experience | Lifeguard check-in in their product | Staff verify the live pass on the phone |
| Guest passes | In-app guest purchase in their product | Facility sets price and limits |
| Launch effort | Ready before the season rush | Self-serve registration and a guided import |
PoolEntry prices above are a public 325-unit example, billed annually, and scale with community size. EasyPoolPass is community pool access and guest passes, not a full occupancy suite. Based on public information as of November 5, 2026. Verify current pricing and features with the provider. Easy Pool Pass is not affiliated with, endorsed by, or sponsored by PoolEntry.
Built for the people who run the pool
HOA and condo boards
A clear resident list and passes that do not require a training seminar. EasyPoolPass does not add a monthly software invoice to the annual meeting.
Property managers
One facility (or many) on EasyPoolPass, with a roster you can keep current and a gate experience that does not depend on loaner hardware.
Swim clubs and community pools
Guest passes with the rules you choose, reporting you can hand to the board, and a switch path that does not eat April.
Ready to move off PoolEntry?
Register your facility today. Mention that you are switching from PoolEntry so we can schedule your free data import. Prefer a conversation first? Talk to us — we will map the switch to your open date.
Questions about switching
Will residents have to download an app?
No app-store install is required. Residents use EasyPoolPass in the browser on their phone and open today's pass when they arrive.
What exactly is included in the free import?
Your resident and household roster from a PoolEntry export or spreadsheet — names, contacts, units or lots, and household groupings we can map. We will confirm edge cases before go-live.
How long does the switch take?
Many facilities complete registration and import review within a few business days. Your open date depends on how quickly you confirm the roster and invite residents.
Do we need tablets or scanners?
Not to launch. Staff verify the resident's live phone pass. You can add process preferences later; you are not blocked on seasonal hardware rentals.
Is EasyPoolPass really free?
The software is free — no monthly or annual platform subscription. If you sell paid guest passes, a small platform fee (5% + $0.25) comes out of the facility's price; residents pay the amount you set. Free guest passes cost nothing. Full detail lives on our Pricing page.
Can we keep our guest-pass prices?
Yes. You set guest-pass prices and limits in EasyPoolPass. Residents pay what your facility decides.
We are mid-season — can we still switch?
Often yes. Talk to us with your target date; we will prioritize import timing so gate day stays calm.